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Library Services for Faculty

Faculty and Staff Borrowing Guidelines


Lending guidelines ensure maximum use of the FLC and EDC Library collections while simultaneously securing availability for all students, staff and faculty. Guidelines also promote equal access to individual items and ensure items not being used are on the shelf ready for others to find. Checking faculty/staff ID cards and requiring the timely renewal and return of items helps to protect the collection for all users.

Library Cards

Your LRCCD Employee ID Card is your library card. Your card must be activated before using it as a library card. Please present your ID card at the FLC or EDC Library Circulation Counter to activate it.

Once activated, your library card gives you access to any LRCCD college library and their outreach centers and the online research databases. The Library’s catalog and online research databases are accessible from any computer with an Internet connection.

Present Your Library Card to Borrow a Library Item

The privilege of borrowing is a personal one and may not be transferred. We advise you to never loan your library card to others, even a student who is assisting you. For your protection and the protection of the Library’s collection, please present your library card to check out material. All library employees are advised to not accept anything other than a valid LRCCD Employee Identification card to check out material to faculty or staff.

NOTE: Report your lost or stolen LRCCD Employee ID card immediately to library staff. You are responsible for all library items checked out on your card and any fees those items may incur.

Borrowing Limits

Borrowing limits indicate how many library items can be checked out (i.e., borrowed) at a time. Exceptions may be made on a case-by-case basis after consulting with library faculty. The following chart identifies borrowing limits:

Circulating Books .............................


Circulating CD/DVD/Video ............... 


Reserve Materials............................


Out of district ILLs...........................


Loan Periods

Loan periods indicate how long you can check out (i.e. borrow) a library item. Depending on the item, loan periods can range from two hours to three weeks. Exceptions may be made on a case-by-case basis after consulting with library faculty. The following chart identifies loan periods:

Circulating Books ............................

3 weeks

Circulating CD/DVD/Video ...............

1 week

Reference Materials & Periodicals....

Use in Library Only

Reserve Books ................................

2 hours (Use in Library Only), 1 day, 3 days, or 1 week

Reserve DVD/Video .........................

2 hours (Use in Library Only)

NOTE: If you do not know when your library item is due, check your library record online: Log In to My Library Record

Extended Loan Period for Faculty/Staff

We understand faculty/staff conducting research or working on long-term projects may need to borrow material for an extended period of time. Full-semester check-out periods are approved on a case-by-case basis. Consult a librarian to arrange extended check-out of material. Items on extended loan may not exceed a one semester check-out.

Book Return

All items must be returned to avoid paying fees. Items may be returned any of the library book drops on the FLC campus:

  • Inside the Library, the book drop is located at the Library Circulation Desk and in the hallway near the library entrance.
  • Outside the Library, the book drop is located near the main entrance of campus across from admissions.

Items may also be returned to the book drop at the El Dorado Center:

  • On the west wall between the library doors and the entrance to the A building.

NOTE: Faculty/Staff are financially responsible for damaged or lost library materials.


You may renew most items in our circulating collection as long as no other person has placed a hold on the material. The first renewal may be done online by logging into your library record. Additional renewals must be done in-person and are at the discretion of library staff.  For in-person renewals, you must BRING the item to the Library Circulation Desk (library staff cannot renew your item if it is not physically there).


If you want a library item already checked out or owned by another LRCCD College Library, you may place a hold (i.e. request) on it through the Library Catalog at Look up the item in the Library Catalog, click the Request button and enter your credentials to place it on hold. You may also request assistance from library staff. If it is coming from another college, it could take 2-3 business days to arrive at FLC or EDC. You will be notified through your employee email when the item is ready to be picked up. Bring your LRCCD Employee Identification Card to check out material. Items owned by other LRCCD colleges can be renewed provided no one has placed a hold on the material.  Items owned by other LRCCD colleges are not available for semester-long extended loan periods.

NOTE: Because Reserve Materials are in high demand, you CANNOT place a hold on Reserve Materials from our online system. For the same reason, you also may not place a hold on 1-week Circulating items from the online system. Exceptions may be made on a case-by-case basis after consulting with library faculty.

Requesting items from libraries outside of LRCCD:
You may request library items from a network of libraries outside of LRCCD. In most cases, there is no charge for requesting items from other colleges or universities. Contact Library staff to request items outside of the district. Request forms must be filled out completely.

NOTE: You are responsible for any overdue fines, cost of damage, or loss of borrowed materials from outside the district.


As a courtesy to our faculty and staff, we do not collect fines for overdue material. However, faculty and staff are financially responsible for lost or damaged library material. Excessive misuse of the library will result in a loss of library privileges. A courtesy notice is sent through email three days before material is due. If renewal options have been exhausted, contact library staff to inquire about extended loan periods.

If material is not returned or renewed, two additional overdue notices are sent through email. When the item is two weeks overdue, the Library’s computer system automatically assumes the material has been lost and bills the borrower the cost of the book. A $10 processing fee will also be assessed for each billed item. Faculty and staff are responsible for these replacement and processing charges.

Payment of Fees

If material listed as billed status is returned and the Library has not already purchased a replacement copy, replacement charges will be waived and library privileges will be restored. Payment is accepted at the FLC and EDC Library Circulation Counters during normal hours to clear all charges in the library’s system and to restore library privileges.

Loss of Library Privileges

Borrowing privileges and access to the Library’s Online Databases will be suspended if the faculty/staff borrower:

  • Has seven or more overdue items, OR
  • Has one or more billed item, OR
  • Owes $50 or more in unpaid fees


The return of all library material is required upon resignation or retirement. Supervisors are asked to consult with library staff before signing off on Part II of the LRCCD Resignation / Retirement form (P104). Those who fail to return checked-out items upon resignation or retirement will be billed a replacement and processing fee from the Library.


Revised Spring 2014